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Effective DelegationMost business owners are resistant to delegating their work to an assistant or bookkeeper. Part of this is a control issue and the other a time issue. As a professional organizer I hear” I can do it quicker myself”. What is not accounted for in this equation is the time taken away from generating income. The easiest tasks to delegate are those that are either non client facing or you dislike the most. Bookkeeping and administrative tasks are the easiest to get off your plate. Pay the money for a qualified bookkeeper. This will free up a considerable amount of time. Check with your accountant who would be a good fit for your business and needs. If they do not have someone to recommend Certified Public Accountant Paul Rafanello, at 845.986.8776 or at http://www.prcpa.biz, is an excellent referral source. The other important component of this equation is the administrative functions. Some of these include: • Receptionist The tasks vary depending on your business and needs. Having a list of tasks gives you the skeleton for a job description and a measure for what the person is expected to accomplish. The key is to properly train the person on the front end thus saving time on the back end. Also, work with a staff agency to review what you expect and what skills a qualified candidate would need. Another route would be a virtual assistant. This may be more cost effective than hiring staff. If you consider using a virtual assistant conduct a thorough interview of the company. Personal information about you, your company, employees and customers will be communicated to this assistant if utilized for administrative functions. As a result, make sure that confidentiality, identity theft and data protection are part of their services. The goal is to get off your plate as many non client facing and administrative duties as possible so you can do what you are good at – making money. Leave a comment |
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"She was so realistic. Other seminars I’ve been to like this left me feeling like “how will I apply this”, I did not feel this way. I am leaving feeling like I have some good building blocks" Sheri Caslin "I'm editing the Croll Organizing audio series: I keep wanting to hit pause and pull out a whiteboard to start organizing my hats, and I've already tackled some of my scheduling problems -- you bet I would buy this series! It's a good thing I can listen to it again and again." Criss Ittermann Hudson Valley Business Edge 2008: Anthony Church Time Management Seminar: "Very informative. It was upbeat and there was no danger of falling asleep! Thank you for answering all questions" Daniel Benotti "Cindy helps you set goals, allows you the time to modify &/or refine them while breaking them down into bite size tasks. Her desire to understand all elements of my business is helping me start recreating the office of my dreams to better support our rapid growth....I'm looking forward to working with Cindy on an ongoing basis to help us easily handle more projects & deadlines, while making room for my first employee. Croll Organizing is now a strategic partner to help us maintain a workspace focused on helping meeting more clients needs in a shorter space of time....Thanks for your incredible support & amazing services!" Melanie Richards Mary Kay Seminar: Christine McDowel "I can honestly say that hiring you to organize my office was one of the best investments I have ever made. I was sceptical at first, thinking that it would be impossible for you to organize my dest and workflow because you are not an insurance person by trade. Now each monring when I walk into my office I feel energized rather than depressed. I am working much more effectively and efficiently because I am not distracted by piles on my desk...." Cathy Smith McCarty "The difference is incredible!...the daily process…allows me to service clients and prospects at a much greater level of efficiency and all it cost me was time with you. Frankly I feel for what you charged me I received tremendous value. Now I know where everything is all the time. The office functions like a well oiled machine and I am far more productive than I have ever been. And with a lot less down time and stress!" Scott M. Lask "...I can still hold on to my system and be able to put my hand on what I need three or four times faster. It was a very real Eureka moment." Joseph F. Hoffman "Now I have the basic tools that I need to get it together. I went shopping yesterday for the office tools that I will need to start me on the track of being better organized. Thank you so much." Brenda Hall "Cindy created an effective filing system for my company which will increase my productivity and help me to achieve my goals faster and easier. You are a professional in every sense of the word." Katherine G. |
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