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Reducing piles of resources on your deskI was just holding a training seminar this morning and the issue of too much paper came up. They have a limited amount of space and certain resource materials they need to hold on to that piles on their desks. I suggested a bookshelf above the desk and have this information in binders on the shelf. You would arrange the binders by type or subject. This would be your own library. Most importantly, the name of your subjects should be something that comes to your mind immediately. That will be what pops in your head when you look for the information. For example, I tear out newspaper and magazine articles that I may use as reference material for me or my clients. There is no need to keep the whole magazine or newspaper if all I am interested in is the article. Now I have to organize them. I use a 3 ring binder, sheet protectors and tab dividers. I arrange the articles by subject each in their own sheet protector. Then I label the tab divider with the corresponding subject. Now I have a system that only takes up a couple inches but holds multiple subjects. Keep resources that you use frequently. Also have your most frequently used resources together. This eliminates having to look in more than one place. They should also be placed somewhere that is easy to reach from your seat. One way to determine if you should hold onto a resource is how recent or up to date is the information? If it something that is dynamic and changing, you may want to put the site in your favorites to get the most up to date information when you need it. Just be careful not to create an electronic pile and use the folders to organize your sites just like the binder. Another question to ask - What is the worse thing that will happen if I throw this out? If an item is difficult to replace or find again, keep it. If not, then you probably do not need to hold onto it. You need to weigh the amount of time and effort maintaining this information with the time replacing the information. Most likely the later would be less time consuming. Again, this does not apply to frequently used resources. This would be for the just in case stuff. How do you organize your resource materials? Leave a comment |
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